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Views

• Entry View | Based on table BSEG as used in Classic G/L

• General Ledger View | Based on the New G/L tables for ECC (ACDOCA for S/4 HANA)

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You can choose between displaying the document either in its original form in the entry view or with the generated clearing lines from the perspective of a ledger in the general ledger view.

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Issues

• Balancing Field is not Filled |Error messages for example "the balancing field is not filled" may arise while you are working with relevant business processes. These issues are usually based on missing or incorrect document split customizing

• New G/L Migration | Subsequent activation of document split functionality within a productive environment (with existing transactional data) is critical. It has to be handled with a separate migration project

• Subsequent Changes | Processes in a customer system are dynamic and changes in document split customizing may arise. If subsequent changes are necessary, please refer to the long text of the warnings and also to OSS Note 891144

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1. Document Split Functionality

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With the functionality 'document splitting' a complete financial statement for selected dimensions can be provided at any time. Document splitting splits up line items for selected dimensions such as "Segment", "Profit Center", etc.

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• Document Splitting Method | A splitting method contains the splitting rules governing how the individual item categories are dealt with

• Splitting Rule | Depending on the business transactions the rule governs how the individual item categories will be processed by the system

• Business Transaction | SAP delivers 10 business transactions. A business transaction describes the structure of a business process for each document type. For each business transaction, you can determine which item categories (can) appear in the transaction. Business transactions are only used in document splitting

• Item category | The item category characterizes the items of an accounting document. You need to classify the individual document items so that the system knows how to handle them. Therefore, an item category has to be assigned to all G/L accounts (T-Code: GSP_LZ2)

• Processing category | The processing category controls how the amounts are split.

  • 0 | Transfer a fixed value (No Splitting)

  • 1 | Splitting by base item categories specified

  • 2 | Splitting based on current account balance

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Warning

• When using document splitting SAP recommends to avoid posting mixed business processes

• A new document type for each business process needs to be defined in order to separate them. Generally it has to be ensured that each business process is posted with an appropriate document type (Example: Within SAP standard delivered customizing for business transaction "0300 Vendor Invoices" it is not possible to post customer or bank account lines)

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2. New G/L Scenarios

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In order to define the relevant fields to be updated within open items and totals, scenarios have to be assigned to the ledgers used. SAP standard delivers 6 scenarios (Also custom fields can be assigned). To split the posted items of a particular ledger by the selected criteria (Segment, Profit Center, Custom Field [ZZxxx], etc.), the relevant New G/L scenario has to be assigned to the ledger.

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2.1. Define Document Splitting Method

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The document splitting method contains the rules governing how the individual item categories are dealt with. In case changes need to be applied to standard customizing, SAP recommends copying the standard method 0000000012 and applying the changes.

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2.1.1. Define Document Splitting Method​

• T-Code | SM30 (V_T8G01)

• Path | IMG -> Financial Accounting (New) -> General Ledger Accounting (New) -> Business Transactions -> Document Splitting -> Extended Document Splitting -> Define Document Splitting Method

  • Step 1 | Create an own defined method (e.g. Z000000012)

  • Step 2 | Select all rules included in the standard method and copy it to the Z000000012

  • Step 3 | Apply the changes needed

  • Step 4 | Activate the new to be used document splitting method

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2.2. Activate Document Splitting

• T-Code | SM34 (VC_FAGL_SPLIT)

• Path | IMG -> Financial Accounting (New) -> General Ledger Accounting (New) -> Business Transactions >- Document Splitting -> Activate Document Splitting​

  • Step 1 | Document Splitting Assignment - Document splitting method has to be assigned (e.g. Z000000012)

  • Step 2 | Activating Inheritance of Account Assignments

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Inheritance of Account Assignments

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The indicator "Inheritance of Account Assignments" transfers the account assignments which are defined as split criteria. The values of the split criteria are always taken into consideration together as a combination of the account assignments. The field values are inherited only in case the account assignment combination is unique within the complete document. That means the account assignments are being inherited if the values of the split criteria in the complete document are the same. Please consider that only account assignments relevant for the balance sheet (G/L split criteria) are taken over since it is rather a fallback mechanism for the unassigned processes

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Hint: There is also a possibility to deactivate inheritance for some specific business transactions.

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Deactivating Inheritance of Account Assignments

• T-Code | GSP_RD

• Path | IMG -> Financial Accounting (New) -> General Ledger Accounting (New) -> Business Transactions -> Document Splitting -> Extended Document Splitting -> Define Document Splitting Rules

  • Step 1 | In the "Header Data", double click in the "Method + Business Transaction + Variant" desired

  • Step 2 | Flag the indicator "No Inheritance of A/c Assignments"

 

Hint: This indicator 'No Inheritance of A/c Assignments' can be set/removed in the definition of the business transaction (Only available in ERP2005)

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Activation Standard A/C Assignment on the Splitting Method Level

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The constant defines default account assignments for all line items for which it is not possible to derive any account assignments via the splitting rule or the inheritance. To activate this function select indicator "Standard A/C Assgnmt" and assign the constant.

 

Constant Definition

• T-Code | SM34 (FAGL_CONSTANTS_GLOBAL)

• Path | IMG -> Financial Accounting (New) -> General Ledger Accounting (New) -> Business Transactions >- Document Splitting -> Edit Constant for Nonassigned Processes

  • Step 1 | Create the Constant (eg. Zxxx)

  • Step 2 | Assign Profit Center

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Deactivate Constant Default at Business Transaction Level

• T-Code | GSP_RD

• Path | IMG -> Financial Accounting (New) -> General Ledger Accounting (New) -> Business Transactions -> Document Splitting -> Extended Document Splitting -> Define Document Splitting Rules

  • Step 1 | In the "Header Data", double click in the "Method + Business Transaction + Variant" desired

  • Step 2 | Flag the indicator "No Default of A/c Assignments"

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There is also a possibility to deactivate the default account assignment (constant) set on method level for some specific business transactions.

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Deactivate Document Splitting at Company Code Level

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Document split can be deactivated at company code level. In case one or more company codes in your system should not use document splitting functionality, then choose the "inactive" indicator at company code level.

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Define Document Splitting

• T-Code | SM34 (VC_FAGL_SPLIT)

• Path | IMG -> Financial Accounting (New) -> General Ledger Accounting (New) -> Business Transactions >- Document Splitting -> Activate Document Splitting​

  • Step 1 | In the Dialog Structure, click in "Deactivation per Company Code"

  • Step 2 | Flag the indicator "Inactive" in the desired Company Code 

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Warning: If you perform any cross company code postings please make sure that all company codes involved use document splitting

 

Hint: In addition the company codes which are used in cross company postings have to be assigned in Transaction "OBY6" to companies in a 1:1 relation

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2.3. Document splitting characteristics

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Document splitting is a tool for drawing up complete financial statements for selected dimensions. Additional zero balance items are automatically created in case the balance of account assignment objects is not zero.

 

Document splitting characteristics can be defined for General Ledger and additional characteristics for controlling and assets.

• Characteristics for General Ledger Accounting

• Characteristics for Controlling

• Characteristics for Cash Discounts Capitalized to Assets

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2.3.1. Document splitting Characteristics for General Ledger

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In this IMG-step the account assignments taken into consideration in document splitting are defined.
It can be defined if a zero balance setting for the characteristic and a partner field has to be used. If the zero balance flag has been activated, the system makes sure that the document balances to zero on account assignment level.
The account assignment can also be defined as mandatory. The system accepts postings if the account assignment has been filled in the general ledger view. Either it can be filled in the entry view by entering it or it is derived from the document splitting rules.
If a field is defined as a splitting characteristic, but the relevant scenario or custom field is not assigned to a ledger, then it will not be updated in certain new g/l tables. The account assignments specified have to be maintained at least in one of the ledgers. Otherwise the mandatory check is not processed.

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2.3.2. Define Document Splitting Characteristics for Controlling

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Document splitting characteristics for controlling are being transferred only into relevant line items. The CO account assignments are just needed for the cost elements. Therefore the accounts of the corresponding line items need to be defined as a cost element.

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2.3.3. Characteristics for Cash Discounts Capitalized to Assets (Post-Capitalization of Cash Discount to Assets)

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he activation of the "Post-Capitalization of Cash Discount to Assets" has the effect that the cash discount of an asset-relevant payment is not posted to the cash discount account, but directly to the asset.

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2.3.4. Zero balance indicator and balance zero clearing account

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The zero balance indicator setting, ensures that the document is balanced according to document split characteristics for the selected dimensions such as "Segment". In case the balance of account assignment objects is not zero after document splitting the system generates additional clearing items. The triggered line items in the document are posted to the zero balance  clearing account defined for each account key in customizing.

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Define Zero-Balance Clearing Account

• T-Code | GSP_KD1

• Path | IMG -> Financial Accounting (New) -> General Ledger Accounting (New) -> Business Transactions >- Document Splitting -> Define Zero-Balance Clearing Account

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Warning: Therefore, a clearing account has to be created for the additional clearing line items.

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2.4. Account key assignment (define zero-balance clearing account)

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As explained above in some business processes additional clearing line items have to be created automatically so a full financial statement per splitting criteria is available.
The automatic posting is made to a zero-balance clearing account defined in the account key. One or more zero-balance clearing accounts may be used.

To post to different clearing accounts, each clearing account has to be assigned to a separate account key and each account key to the relevant business transaction variants.

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Define Zero-Balance Clearing Account

• T-Code | GSP_KD1

• Path | IMG -> Financial Accounting (New) -> General Ledger Accounting (New) -> Business Transactions >- Document Splitting -> Define Zero-Balance Clearing Account

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2.5. Constant definition

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In order to set default account assignments within the document splitting, one or more constants can be defined.

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Edit Constants for Non-assigned Processes

• T-Code | GSP_CD

• Path | IMG -> Financial Accounting (New) -> General Ledger Accounting (New) -> Business Transactions >- Document Splitting -> Edit Constants for Non-assigned Processes

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For defining the constant only the defined split criteria can be chosen. A default value can either be assigned to all or just to several split criteria. The default values are always set as a combination, meaning all or nothing.

 

Example:

Split criteria A and B is set as default

• If fields A and B are both not filled during posting, the default values of the constant are set.

• If field A is set with the default value of the constant and B is not filled, the constant fills the value of field B.

• If field A is set but not with the default value of the constant, nothing is done by the constant.

• If any other split criteria is filled which is not defined within the constant, the constant fills fields A and B.

• If an assigned split criteria is set with default 'blank', the system considers 'blank' as a value.

Two different ways of using a constant exist:

• General constant for all business processes

• Specific constant assigned to explicit item categories